Forms and Guidelines

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Regulations and Forms

Download or complete forms online, including curriculum, course checklist, course substitution, course exemption, graduation, and more.

Students who are unable to attend class must request excused absence ("leave") from the instructor in advance.

  • The Univeristy's Student Excused Absence ("Leave") Policy : National Tsing Hua University Regulations for Student Leave of Absence
  • Advance Leave Request for Excused Absences: Students who are unable to attend class must request leave from the instructor in advance, except for psychological leave, menstrual leave, and maternity leave.
  • Absences during Midterms and Final Exams due to Extenuating Circumstances: Leave requests for midterm and final exams are not permitted, except in cases of official duties, illness, childbirth, bereavement, force majeure, or other extenuating circumstances. Such requests must be supported by appropriate documentation and approved by the instructor. Exceptions may be granted at the instructor's discretion.
  • Late Application for Extenuating Circumstances: A late application may be submitted within 7 days of the absence, only in cases of extenuating circumstances, and must be accompanied by the necessary documentation. 
  • Leave Type:
    Leave Type Conditions Required Document Approval Process
    Personal Leave   Certificate required for >3 days Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Sick Leave   Medical certificate for >3 days Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Psychological Leave Max 5 days per semester No certificate Notify instructor
    >3 days: Intervention from the Counseling Center may be required 
    Menstrual Leave Max 1 day/month No certificate Notify instructor
    Bereavement Leave Max 7 days (death of spouse, immediate family, or sibling) Death certificate Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Maternity Leave 8 weeks post-delivery, 7 days prenatal leave Medical certificate required Up to 2 days: Instructor approval
    >3 days: Instructor approval & department review
    Indigenous Ritual Leave 1 day for each ritual festival Proof of ethnicity (e.g., household registration) Confirmed by Indigenous Student Resource Center, instructor approval (in advance)
    Official Leave For official duties or events, military service, legal obligations Relevant official documents Depends on the event: Administrator, department head, etc.
    Notify instructor
  1. 24 credits (MA students), 30 credits (PhD students)
  2. Mandarin Course Requirements for NTHU International Students (Chinese Language Center): 4 credits (For MA international students), 8 credits (For PhD international students)
  3. Online Academic Research Ethics Education Course (Division of Registration)
  4. Complete Proposal, Thesis & Oral Defense (see section C below)
  1. Complete TSE required coursework: 24 credits
    • Curriculum (Applied to the Class of 2024, who matriculated in the academic year of 2022) (Applied to the Class of 2023, who matriculated in the academic year of 2021)
    • Required Coursework Checklist (Applied to the Class of 2024, who matriculated in the academic year of 2022) (Applied to the Class of 2023, who matriculated in the academic year of 2021), to be submitted for oral defense application (see C-5) [IMPORTANT: this file is view-only, choose "File" to make a copy for use]  
    • How to use to coursework checklist: instructions
    • Curriculum (Applied to the Class of 2025, who matriculated in the academic year of 2023) 
    • Required Coursework Checklist (Applied to the Class of 2025, who matriculated in the academic year of 2023),to be submitted for oral defense application (see C-5) [IMPORTANT: this file is view-only, choose "File" to make a copy for use]  
    • How to use to coursework checklist: instructions
    • Course Substitution Form
    • Course Exemption Form (Class of 2025)
    • Track Shifting Form

 

Guidelines

Schedule and Deadline (For students planning to complete the thesis in the spring semester)

Confirming Thesis Advisor

Scheduling Master’s Thesis Proposal

(Public Presentation)

Applying for Oral Defense

Oral Defense

Submitting Thesis and Completing Leaving School Procedure

1. Deadline: Oct. 31 2024 (Class of 2025)

2. Deadline: July 31 (Class of 2026 and on)

1. Apply at least 1 week before the oral exam is held.

2. The proposal date should be at least 2 months before the oral exam date.

*Deadline of thesis proposal date: May 31 of the year.

1. Apply at least three weeks before the oral exam is held

Deadline: 

July 31 of the year

Deadline: the last working day before the registration day of the next Fall semester*

 

Ⅰ. Thesis Formatting and Citation Requirements

  1. Citation: Chicago Manual of Style
  2. Regulations Governing the Formats of Graduate Thesis (Division of Registration)
  3. Guidelines for submitting a thesis 
  4. Master Thesis/Doctoral Dissertation Format Guide and Related Forms (NTHU Library)
  5. Thesis Cover Sample
  6. References Management Software (NTHU Library)
  7. Other Tools (NTHU Library)

Ⅱ. Confirming Thesis Advisor

  1. Select a thesis advisor and submit the "Thesis Advisor Confirmation Form" and your "Transcript" from the AIS system to the program office before the deadline (see schedule chart).
  2. Eligibility: The thesis advisor, or main advisor of co-supervision, should be full-time faculty or joint appointments of the Taipei School of Economics and Political Science (TSE).

Ⅲ. Scheduling Master’s Thesis Proposal (Public Presentation)

  1. Deliver a Master’s Thesis Proposal on the thesis outline and research progress in English at least two months before the oral defense is held. All members of the Thesis Committee will attend and review the student’s proposal.
  2. Prior to applying for the Master’s Thesis Proposal, students should complete the following requirements: 
    1. Selecting the Thesis Committee: the thesis committee must have at least three members (maximum of five), one of whom are student's thesis advisor, and at least one of whom is from another University/institution. Committee members are usually recommended and approved by the advisor.
    2. Qualification for the committee members:
      1. Assistant professor or Assistant researcher (or higher rank).
      2. Experts or professional scholars who have held a doctorate for at least one year.
      3. Experts or professional scholars who have expertise in an unusual or highly specialized academic research field or professional practice field and have achieved significant results in their respective academic or professional field(s).
    3. Set a date and confirm the committee members are available
  3. Submit  Coursework Checklist and "Master’s Thesis Proposal Form" to the program office to reserve a room.

Ⅳ. Applying for Oral Defense

  1. Application for the oral defense should be set forth to the program office, then in the Academic Information System, at least three weeks before the oral defense is held.
  2. Submit the following supplemental documents to the program office for approval:

        The preliminary application for the Master’s degree Examination

    1. Official transcript
    2. Thesis draft
    3. Similarity report of the thesis draft (Plagiarism Check with Turnitin)
    4. Academic Ethics Certification
  1. Apply the oral defense in the NTHU Academic Information System for approval by the Division of Registration: 
    1. Reserve a room with the program office
    2. Log into the Academic Information System.
    3. Click "The Graduate Degree Oral Defense" (研究生學位考試)
    4. Click "Online Application" (登錄作業)
    5. Fill in the application and submit
  2. Preparing the Defense:
    1. Collect receipts of review fees and transportation reimbursement from the program office (if applicable)
    2. Print out required documents from the Academic Information System
  3. Graduate Degree Exam Process Flow Chart – Master's Students (Division of Registration)
  4. Plagiarism Check with Turnitin
    1. Use the Plagiarism check tool: Turnitin.
    2. Apply Turnitin account (Division of Learning Technology)
    3. The result of the Turnitin paper similarity index should be under 25% (reference not included). If it is unavoidable to over the limitation, the advisor should state the reason.

Ⅴ. Oral Defense

  1. Preparation on the oral defense day: 
    1. Check the equipment
    2. Provide the following documents to the thesis committee members:
      1. National Tsing Hua University Master Thesis Oral Defense Form
      2. National Tsing Hua University Master Thesis Advisor Approval Form
      3. Graduate Student Oral Defense Grade (3 copies)
      4. Committee Member Review Fee Receipt 
  1. If the thesis is approved at the defense, the committee will sign the final approval document. Students who have passed the oral examination and have met all other degree requirements will be eligible for graduation.
  2. If the committee asks for revisions, the student will have to submit the revisions and have them approved by the thesis advisor in the designated time period.
  3. The results and required documents of the oral defense exam should be submitted to the program office, which will be later forwarded to the Division of Registration.

Documents to be submitted by the student

      1. National Tsing Hua University Thesis/Dissertation Affidavit
      2. National Tsing Hua University Master Thesis Oral Defense Form
      3. Signed receipts of review fees and transportation reimbursement (if applicable)
      4. Application for Embargo of the Thesis/Dissertation (if applicable) 

Documents to be submitted by the advisor

      1. National Tsing Hua University Master Thesis Advisor Approval Form
      2. Graduate Student Oral Defense Grade (3 copies)

Ⅵ. Submitting Thesis and Completing Leaving School Procedure

  1. The leaving school procedure should be completed before the last working day of the next Fall semester. Otherwise the oral defense result will become invalid.
  2. Submit the thesis to the NTHU Academic Information System for approval by the NTHU library.
  3. Once approved, complete the NTHU Library checklist before you submit your Printed Thesis or Dissertation 
  4. Print out 3 hard copies of the thesis. Submit 2 copies to the program office (the program office will deliver 1 copy to the Division of Registration) and 1 to the NTHU Library. 
  5. Complete all the leaving school procedures in the NTHU Academic Information System.
  6. Bring your student ID card to the Division of Registration and collect the diploma.