Forms and Guidelines

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Regulations and Forms

Download or complete forms online, including curriculum, course checklist, course substitution, course exemption, graduation, and more.

Students who are unable to attend class must request excused absence ("leave") from the instructor in advance.

  • The Univeristy's Student Excused Absence ("Leave") Policy : National Tsing Hua University Regulations for Student Leave of Absence
  • Advance Leave Request for Excused Absences: Students who are unable to attend class must request leave from the instructor in advance, except for psychological leave, menstrual leave, and maternity leave.
  • Absences during Midterms and Final Exams due to Extenuating Circumstances: Leave requests for midterm and final exams are not permitted, except in cases of official duties, illness, childbirth, bereavement, force majeure, or other extenuating circumstances. Such requests must be supported by appropriate documentation and approved by the instructor. Exceptions may be granted at the instructor's discretion.
  • Late Application for Extenuating Circumstances: A late application may be submitted within 7 days of the absence, only in cases of extenuating circumstances, and must be accompanied by the necessary documentation. 
  • Leave Type:
    Leave Type Conditions Required Document Approval Process
    Personal Leave   Certificate required for >3 days Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Sick Leave   Medical certificate for >3 days Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Psychological Leave Max 5 days per semester No certificate Notify instructor
    >3 days: Intervention from the Counseling Center may be required 
    Menstrual Leave Max 1 day/month No certificate Notify instructor
    Bereavement Leave Max 7 days (death of spouse, immediate family, or sibling) Death certificate Up to 2 days: Instructor approval (in advance)
    >3 days: Instructor approval (in advance) & department review
    Maternity Leave 8 weeks post-delivery, 7 days prenatal leave Medical certificate required Up to 2 days: Instructor approval
    >3 days: Instructor approval & department review
    Indigenous Ritual Leave 1 day for each ritual festival Proof of ethnicity (e.g., household registration) Confirmed by Indigenous Student Resource Center, instructor approval (in advance)
    Official Leave For official duties or events, military service, legal obligations Relevant official documents Depends on the event: Administrator, department head, etc.
    Notify instructor
  1. 24 credits (MA students), 30 credits (PhD students)
  2. Mandarin Course Requirements for NTHU International Students (Chinese Language Center):
    • 4 credits (For MA international students)
    • 8 credits (For PhD international students)
  1. Online Academic Research Ethics Education Course (Division of Registration)
  2. Complete Proposal, Thesis & Oral Defense (see Guidelines below)
  1. Complete TSE required coursework: 24 credits
    • Curriculum (Applied to the Class of 2024, who matriculated in the academic year of 2022) (Applied to the Class of 2023, who matriculated in the academic year of 2021)
    • Curriculum (Applied to the Class of 2025, who matriculated in the academic year of 2023) 
  2. Coursework Checklist
    • Required Coursework Checklist (Applied to the Class of 2024, who matriculated in the academic year of 2022) (Applied to the Class of 2023, who matriculated in the academic year of 2021), to be submitted for thesis proposal application. How to use to coursework checklist: Instructions
    • Required Coursework Checklist (Applied to the Class of 2025, who matriculated in the academic year of 2023),to be submitted for thesis proposal application. How to use to coursework checklist: instructions
  3.  Application forms

 

Guidelines

Schedule and Deadline (For students planning to complete the thesis in the spring semester)

Confirming Thesis Advisor

Scheduling Master’s Thesis Proposal

(Public Presentation)

Applying for Oral Defense

Oral Defense

(Public Presentation)

Submitting Thesis and Completing Leaving School Procedure

1. Deadline: Oct. 31 2024 (Class of 2025)

2. Deadline: July 31 (Class of 2026 and on)

1. Apply at 7 working days before the proposal is held.

2. The proposal date should be at least 2 months before the oral exam date.

*Deadline of thesis proposal date: May 31 of the year.

1. Apply at least three weeks before the oral exam is held

Deadline: 

July 31 of the year

Deadline: the last working day before the registration day of the next Fall semester*

📄Download TSE Master's Graduation Guideline(Updated 2025/07/08)

I. Confirming Thesis Advisor

  1. Thesis Advisor Confirmation Form

II. Scheduling Thesis Proposal 

  1. Reserve a room and receive the confirmation (Book here)
  2. Coursework Checklist
  3. Thesis Proposal Application Form 
  4. Thesis Proposal Procedure(for committee members)

III. Applying for Oral Defense

  1. The application must be submitted in the Academic Information System three weeks prior.
  2. Steps:
    • Reserve a room and receive the confirmation (Book here)
    • Log into the Academic Information System.
    • Click "The Graduate Degree Oral Defense" (研究生學位考試)
    • Click "Online Application" (登錄作業)
    • Fill in the application and submit
  3. After submission, submit the following documents to the office: 
    • Application Form for Master's Degree Exam (Print from AIS system after applying)
    • Official transcript
    • Thesis draft (email to tse.pg@my.nthu.edu.tw, titled: TSE_Full Name_Thesis Draft)
    • Similarity report (Plagiarism Check with Turnitin) 

      Ensure your thesis' similarity index is under 25% (excluding references). If it exceeds this limit, provide justification approved by advisor.

    • Academic Ethics Certification
    • Mandarin Credit waiver proof (if completed the waiver test)

IV. Oral Defense

  1.  Provide the following documents to all the committee members
      1. Advisor Approval Form (If 2 advisors, both need to sign)
      2. Final Thesis/Dissertation Review Form (All members need to sign)
      3. Score Sheet of Oral Defense (Please prepare copies with the same number as the total committee members)
      4. Average Oral Defense Grade Form
      5. Thesis/Dissertation Affidavit
      6. Committee Member Review Fee Receipt (Provided by the office)
  1. Oral Defense Procedure(for committee members)

After the defense, documents are to be submitted by the student:

      1. Thesis/Dissertation Affidavit
      2. Final Thesis/Dissertation Review Form
      3. Signed receipts of review fees and transportation reimbursement (if applicable)
      4. Application for Embargo of the Thesis/Dissertation (if applicable) 

Documents to be submitted by the advisor:

      1. Advisor Approval Form
      2. Score Sheet of Oral Defense
      3. Average Oral Defense Grade Form

V. Submitting Thesis and Completing the Leaving School Procedure

  1. Once your thesis revision is approved by your advisor(s), please email your final thesis draft to tse.pg@my.nthu.edu.tw for formatting check, titled: TSE_Full Name_Thesis Formatting Check. (Note: This will take around 1 week, we suggest you save 2 weeks for this process)
  2. Once approved, you and your advisor will receive an email notification. Please reply to the email to your advisor and the office with the latest version of similarity report
  3. Submit the approved thesis to the NTHU Thesis Repository for advisor and library approval.
  4. Once approved, complete the NTHU Library checklist and print out 3 hard copies of your thesis. (Submit 1 copies to the program office and 2 to the NTHU Library.)
  5. Return your locker key to the office.
  6. Complete all leaving school procedures in the NTHU AIS.

🔗 Useful Resources

  1. Citation: Chicago Manual of Style                                                                                                        
  2. National Tsing Hua University Graduate Thesis Format Guidelines (Division of Registration)                         
  3. Thesis Formatting Guidelines & Binding Order Download Word file
  4. Spine SampleDownload Word file 
  5. Master Thesis/Doctoral Dissertation Format Guide and Related Forms (NTHU Library)
  6. References Management Software (NTHU Library)
  7. Other Tools (NTHU Library)
  8. Graduate Degree Exam Process Flow Chart – Master's Students (Division of Registration)
  9. Plagiarism Check with Turnitin. Use the Plagiarism check tool: Turnitin.( Please register with NTHU student email account )
  10. Apply Turnitin account (Division of Learning Technology)